The Japan Foundation collects information on visitors to this website in order to better provide the services available on the site. This information is handled with all due care in the manner described below.
(1) Scope and purposes of use of collected information
(a)This website automatically collects information such as Internet domain names and IP addresses. The Japan Foundation uses the collected information to provide information and services through the website and to ensure the smooth operation of its activities.
(b)To subscribe to our e-mail newsletter, you must register your e-mail address. Your subscription to the e-mail newsletter can be cancelled or the registered information can be changed or revised by you at any time.
(c)If you respond to a request from the Japan Foundation to provide comments or complete a questionnaire, you may be requested to supply certain information, such as your name, affiliation, and phone number. The Japan Foundation uses the collected information for reference purposes in the operation of its activities.
(2) Restrictions on use and supply
The Japan Foundation will not intentionally reveal personally identifiable information (hereafter, “personal information”) collected from users to any third party, except in the following three cases and other cases where such disclosure is permitted by law:
· Disclosure required by law
· If the consent of the owner of the information is obtained
· If it must be revealed to an external service provider contracted by the Japan Foundation to provide information processing services. In this case, information is revealed only within the scope necessary for the performance of the said work.
The Japan Foundation adopts rational measures to prevent the accidental disclosure of personal information collected from users to third parties. Please understand, however, that the security measures taken by the Japan Foundation do not guarantee complete security regarding the leakage, etc. of personal information, even if the measures are sufficient from a legal standpoint.
The Japan Foundation (the “JF
”) shall comply with the EU General Data Protection Regulation (the “GDPR
”) and other applicable national laws (“applicable laws
”) in connection with the provision of any of the services that the JF provides (the “Services
”) to users (the “Users
”) in the European Economic Area (the “EEA
”, and the countries that are members of the EEA are individually or collectively referred to as “EEA member countries
”) in order to appropriately process the personal data and other data of Users in the EEA.
1. Processing Personal data, etc.
” means any data relating to an identified or identifiable natural person, including, without limitation, names, addresses, dates of birth, telephone numbers, e-mail addresses, and any other information collected in connection with providing the Services.
” means any operation or set of operations which is performed on personal data, etc. or on sets of personal data, etc., whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
(2) Purpose of use of personal data, etc.
The JF will process the Users’ personal data to provide, improve and develop the Services.
In the case of processing the Users’ personal data for purposes other than the above, the JF will notify Users in advance of such new purposes of use and other matters as required by applicable laws.
The personal data that Users are to provide is necessary in order for the JF to provide the Service to the Users, and there may be cases in which Users who have not provided such data will be unable to use the Service.
(3) Retention Period
The JF will retain the Users’ personal data as long as the JF requires such data for achieving the purpose of use specified above.
(a) In the case that the country in which the third party is located is outside the EEA, such country does not have the same data protection laws as EEA member countries, i.e., many of the rights provided to data subjects in the EEA may not be given;
(b) The Users’ personal data will be provided and processed for the purpose specified above; and
(c) The Users’ personal data will be provided to third parties located outside the EEA.
In addition to the above, in the case that the JF provides the Users’ personal data to a third party located in a country outside the EEA, the JF will ensure that adequate measures such as standard contract clauses based on the GDPR are taken concerning the protection of the Users’ personal data.
(5) Rights of Users
The Users may request from the JF access to, rectification or erasure of, and restriction of processing of their personal data, may object to the processing of the Users’ personal data, and may request data portability. The JF accepts such Users’ requests at the contact point set forth in “3. Contact” below.
The JF may refuse the Users’ requests if the JF deems that there is no basis for such Users’ requests or if they are deemed excessive.
The Users may raise objections with the data protection authorities having jurisdiction over the location of the Users’ domicile with regard to the processing of their personal data.
2. Safety Management Measures
In order to protect from unauthorized access to personal data, loss, etc. of personal data, taking into account the type of personal data, the degree of sensitivity and the degree of economic influence and mental harm caused to Users in the case of a personal data breach, the JF comprehensively evaluates and judges the risks of personal data breaches, implements appropriate personal, organizational and technical safety management measures based on the risk of a personal data breach, if necessary, checks such safety management measures, sets up a process for correction, and constantly strives to improve security.
The JF shall strive to appropriately manage personal data by restricting the entry of outsiders into the offices which are processing personal data, conducting educational awareness activities for all officers and employees involved in the protection of personal data, and placing a manager in charge for each division processing personal data.
The contact information for The JF is as follows:
The Japan Foundation
4-4-1 Yotsuya, Shinjuku-ku, Tokyo 160-0004